In Part 4 of Admin Instructions we will cover the following topics:
Creating / Editing Interview Criteria
Creating a New Vacant Position
Deleting an Existing Vacant Position
Editing / Deleting an Existing Applicant
Creating / Editing Interview Criteria
Interview Criteria lives within each job description.
Open a job description to edit the interview criteria. Go to the list icon in the main navigation and select “Job Descriptions” from the sub navigation. Select the job description name to begin editing.
The “Interview Criteria” tab allows you to set the results that employees interviewing or applying for this job will be measured against in their interviews. Data entered under the “Interview Criteria” tab will be associated with this job title, but will only be used for the Interview Forms in Threads.
Each Interview Criteria Title has a weighted percentage associated with it that you can adjust as you see fit. Just make sure all “Interview Criteria” total to 100%. You can add or remove both Criteria sections and components.
Interview Events
The “Interview Events” tab allows you to set the title and number of interview events required to hire someone new into this Job Title. Setting Interview Events will allow you to assign and track which employees conducted each stage of the interview process for each applicant. You can add or remove event types, but you must have at least three.
Creating a New Vacant Position
To add a new vacant position, you must first have the job description in Threads. See section on “Creating a New Job Description” within Admin Instructions Part 3 of 4: Administrative Updates
To add the vacant position, go to your org chart in the main navigation. Expand the bar called “Active Jobs” on the bottom to select and drag the position to the appropriate spot on your org chart.
You now have a vacant position available and can assign a new employee within the employee’s profile or a new applicant by clicking on the vacant position and selecting the blue text called “Applicant list”.
Deleting an Existing Vacant Position
To remove a vacant position, go to your org chart in the main navigation. Hover over the vacant position until the red “x” button appears on the left. Select the red “x” to remove the vacant position.
To create a new applicant, go to the List icon in the main navigation and select “Hiring” from the sub navigation. Select the “Current Applicants” tab and select the “Add New” button.
Editing / Deleting an Existing Applicant
To edit an applicant applicant, go to the List icon in the main navigation and select “Hiring” from the sub navigation. Select the “Current Applicants” tab and select the name of the existing applicant you’d like to edit.
Go to the List icon in the main navigation and select “Hiring” from the sub navigation. Select the vacant job from the Vacant Job list by clicking on the vacant job name.
Select the department, job description and the manager to which this position will be reporting to.
Once at the Vacant Job Detail page, select the blue button that says “Add Applicant” towards the bottom of the page.
You will then be asked if the interviewee exists in the system. If you already have your applicant added to Threads, select “Yes”. Otherwise, you will need to do an extra step and select “No” to create a new applicant.
Once you select Yes or have your new applicant created, you will pick from the list such as shown below by selecting the checkbox next to their name and selecting the button “Add to List”.
After adding, you will be taken back to the vacant position and your applicant should be showing up at the bottom within the “Job Applicants” list. Click on the applicant name from the list.
You will then need to complete the interview data form. The format / scoring is the same as if you were completing a review for an existing employee.
At the bottom of the form, there is a drop down called “Overall Recommendation”, select “Highly recommend hire” and then click the blue button called “Save and Complete”.
You will then see a new button appear next to the applicant profile picture called “New for this Position”. Click this button to hire this employee.
The post Admin Instructions Part 4 of 4: Hiring and Applicants appeared first on Threads.